Activities
MERSIN UNIVERSITY
DEPARTMENT OF SCIENTIFIC RESEARCH PROJECTS COORDINATION
The BAP Coordination Unit is responsible for evaluating, accepting, and supporting BAP project proposals, executing project-related services, monitoring, and evaluating the results, in line with the mission, vision, goals, and research policies of our university and our unit. This unit aims to coordinate R&D projects for academic staff. (See Mersin University Scientific Research Projects Directive No. 2025/16, dated January 23, 2025.) In addition, our unit also handles and monitors the advance payments, purchasing, scholarships, project incentive bonuses, and accrual processes for projects supported by TUBITAK and TUSEB.
The job descriptions for the Scientific Research Projects support process are detailed below.
Project Application Evaluation Processes:
a) Preparation of the application and evaluation announcements for thesis and research projects determined by the Scientific Research Projects Commission.
b) Preparation of protocols for projects that are determined to be supported by our University's BAP Directive.
c) Preparation of correspondence with university units regarding work carried out by the Scientific Research Projects Coordination Unit and submission to the management.
d) Handling correspondence regarding purchasing and tendering procedures within the Scientific Research Projects Coordination Unit and purchasing all goods and services needed for supported projects.
e) Ensuring that materials and fixtures purchased by the Scientific Research Projects Coordination Unit are inspected and received by the Stock or Warehouse Officer of the Project Manager's unit.
f) Submission of all documents related to delivered materials to the Strategy Development Department for payment.
g) Handling correspondence related to projects for the Scientific Research Projects Coordination Unit.
h) Recording incoming and outgoing documents. Filing
i) Approving, reviewing, duplicating, and filing new project proposals and requests for additional time and budget for supported projects submitted for consideration at the Scientific Research Projects Commission meeting.
j) Preparing the agendas and invitations for Scientific Research Projects Commission meetings.
k) Writing the minutes and decisions of the Scientific Research Projects Commission and having them signed by the relevant parties.
l) Providing correspondence regarding the announcement of the decisions made by the Scientific Research Projects Commission to the relevant parties and invitations to enter into contracts.
Purchasing Processes:
a) Preparing all documents and paperwork required by law for the purchase requests submitted by project managers.
b) Preparing the minutes by conducting market research to determine the estimated cost.
c) Preparing the purchase approval.
d) Preparing the assignment approval.
e) Preparing and sending final offer letters for the materials and services to be purchased.
f) Evaluating and finalizing incoming bids.
g) Preparing and signing tender agreements.
h) Writing order forms.
i) Ensuring the inspection or preparation of reports for purchased goods or services.
j) Conducting other correspondence depending on the purchasing method.
k) Ensuring the preparation of in-kind accounts for purchased materials.
l) Ensuring the preparation of cash or offset payments and their submission to the Strategy Development Department along with delivery documents.
Accrual Processes;
a) Ensuring the signing of contracts for supported theses and research projects
b) Ensuring the computerization of supported theses and research projects
c) Numbering projects, processing their funding, monitoring progress and final reports, and conducting correspondence
d) Preparing project files by scientific field
e) Determining and monitoring the current funding status of purchasing requests
f) Keeping records of allocated funds
g) Preparing and submitting monthly and annual statistical forms for expenditures
h) Producing and disseminating information about activities.